The Multi-Session Webinar Module allows companies to manage registration for webinars when the webinars are hosted as a series of sessions. The typical use case for this is if the webinar is being hosted regularly or at different times to accommodate different timezones.


Each webinar series (also called a Webinar Group) can contain multiple webinar sessions. The sessions are set for a specific time and a specific timezone. Formulayt takes care of interpreting the local time for the user when they register. Each session can also be assigned a topic, this is useful if a webinar series has different subject matter between Sessions.


Each webinar session can also be configured to update specific hidden fields in your gates. This is useful when passing registration, qualification or measurement information into your back end systems.


Note: The Multi-Session Webinar Module is not a webinar hosting system or an automated communications tool. It is designed to handle the registration process for webinars when there are many sessions to manage and complicated data capture requirements. The module should be paired with a webinar platform in your marketing technology stack which would handle the email reminders and hosting of the webinar itself.


The Multi-Session Webinar Module is activated on request through your account manager.

Configuration

Once active it can be configured in the Apps area:

  • By default, gate types can be used with all form types. You can optionally restrict this to certain form types.
  • By default, all fields will be available for updating. You can restrict this so that only certain fields can be updated.



Creating Multi-Session Webinars

You can start creating multi-session webinars by navigating to the module in the left-hand side menu. To start you will need to create a webinar group. You can determine which of the optional webinar session data fields (Session topic and Session end time) will appear within the session dropdown using the checkboxes on the right-hand side.



Adding Webinar Sessions

To add a webinar session to the group click the green "Add a webinar" button and provide the following information:

  • Session name - User-facing name for this session
  • Session topic - Sessions with the same topic will be grouped together
  • Description - This will only be displayed in the table of sessions for reference. It will not be displayed on gates.
  • Webinar ID - This should be the ID of the webinar session as it appears in your external webinar platform
  • Session start date and time (local)
  • Session duration (in minutes)
  • Session timezone

It is also possible to update other existing form fields (e.g. campaignID, AssetName) using the selector at the bottom of the manage webinar session area.



Creating a Webinar Gate

Now you are ready to create a webinar gate. To do this create a new gate and select "Webinar" as the gate type in the content area.




Need Help?

If you have questions about Multi-Session Webinars or need assistance with configuration, our technical team is here to help. Create a new support ticket and we'll assist you with your webinar needs.